Virtual office

A virtual office is a virtual workplace created using computers and other digital devices; H. without using physical premises. The functionality of a virtual office can range from simple call routing to a full virtual workspace for many employees, similar to a real physical office.

Virtual offices enable companies to save on renting and maintaining physical offices, which is particularly relevant for companies with many employees. In addition, companies use virtual offices to mark their presence in representative areas without actually buying or renting premises there. Usually such representative areas are also more expensive. A virtual office can also act as a contact point for local customers and partners in a foreign market, e.g. ensuring that calls are forwarded from telephone numbers in this region to the domestic numbers of a company.

Benefits of a virtual office A virtual office has a number of advantages and advantages over a traditional, physical office. These are as follows:

Lower costs Local presence Prestigious Employee convenience Better information management In general, the advantages of a virtual office are mostly the same as with other workspace and representation forms, but they are significantly cheaper due to the digital basis of a virtual office. In other words, a virtual office offers the same benefits as a normal office, but at a significantly lower investment, especially long-term and for large companies.

Lower costs The lower cost of a virtual office is one of the main advantages of this type of work space. A virtual office relies on computers and other digital devices, eliminating the need to rent or buy physical space. Equipment still needs to be bought, serviced, and placed somewhere, but its cost is significantly lower. With this in mind, setting up a virtual office is a one-time investment while maintaining an office requires ongoing expenses. When localizing the devices, Confidus Solutions takes care of these and all other questions, so that one investment is enough to set up a virtual office for your company. Such a simple registration process for the virtual office makes it a viable option for both experienced and new businesses.

Local presence While virtual offices not only offer a local presence in a foreign market, they are particularly advantageous for companies that want to establish contacts with local customers and partners. Phone calls, emails and document forwarding are the most important services that enable companies to keep in touch with overseas customers and partners. With a local e-mail and phone number, Business enables customers in a foreign market to contact the company in a familiar manner that is guaranteed by local providers without having to maintain a local office. This enables a tangible presence without additional investments.

Prestigious Registering an official establishment in a reputable business area adds credibility and image to a company, which is an important factor in impressing potential partners. The more prestigious the area, the more expensive the property there is. Because of this, many companies would consider opening an office there. The result can lead to unjustified investments when opening a business for reasons of prestige. A virtual office, on the other hand, enables this effect to be achieved without additional investments.

Employee convenience Advanced Virtual Office is a cloud-based workspace that enables information to be produced and stored digitally, minimizing and possibly even eliminating the need for internal paperwork. Firstly, this makes work more pleasant for employees and makes it possible to attract non-resident workers who would otherwise not be able to work productively. On the other hand, the advantage is even more important for companies with many employees who otherwise need a large or several offices and require additional investments.

Better information management As virtual offices rely on digital devices, they provide better information management possibilities than a traditional office. A virtual office removes or minimizes the need for internal paperwork, and makes information management faster, as all the documents are created and stored electronically. Therefore, they can be accessed from any place at any time. Of course, digital information management is now used by many companies, but in combinations with other features of a virtual office set-up, it becomes the main form of the working process.

Virtual office services Although virtual office services may differ depending on the specific needs of each customer, they usually include the following aspects:

Legal address Legal address is a place where a virtual office is registered. Most of the jurisdictions require companies to register a legal address when incorporating, so it is the most basic form of a virtual office set-up required for any business activity;

Call and e-mail forwarding Call and e-mail forwarding services are another essential virtual office services - a business is given a local number and an e-mail from which calls and mails are forwarded to another location, e.g. the headquarters of the company;

Mail and document forwarding Virtual office also provides the ability to forward physical documents, such mail, contracts and invoices from the local legal address to any other office of the company. Depending on the needs of a customer, physical documents can be forwarded physically, or they can be scanned, their digital version can be sent to a specific digital storage orthe originals might be stored or disposed of;

Virtual working space Virtual working space is a group of software applications that allow creating and storing various types of documents (text, spreadsheets, presentations) digitally, removing the need for internal paperwork;

Conference calls Conference calls are a special type of virtual office services that allow holding meetings featuring a number of people via phones or specialized software. As this service is situational, it usually needs to be arranged separately.

http://www.confiduss.com/en/services/corporate/support/virtual-office/

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